Collections
Manage your Data, Files, and Vault collections
Collections are organizational containers that help you group related items within Pinkfish’s Datastore, Filestore, and Vault features.
Collection Types
Data Collections help you organize items stored in the Datastore. They provide a way to group related data items that share similar purposes or attributes.
When working with Data Collections, you can:
- Group related datastore items with similar key patterns
- View items in either document or table format based on their structure
- Easily reference collections in automation workflows
- Share collections with specific team members or the entire organization
- Apply bulk operations to multiple data items simultaneously
Data Collections help you organize items stored in the Datastore. They provide a way to group related data items that share similar purposes or attributes.
When working with Data Collections, you can:
- Group related datastore items with similar key patterns
- View items in either document or table format based on their structure
- Easily reference collections in automation workflows
- Share collections with specific team members or the entire organization
- Apply bulk operations to multiple data items simultaneously
File Collections provide an organizational structure for files stored in Pinkfish’s File Storage system. They help you manage various types of files used in your automations.
File Collections enable you to:
- Group related files such as templates, configurations, or documentation
- Maintain version history across collection items
- Apply consistent metadata and access controls to files
- Reference file collections in your automations
- Share sets of files with appropriate access permissions
Vault Collections help you organize your secure credentials and sensitive information stored in Pinkfish’s Vault. They provide a structured way to manage secrets used across your automations.
With Vault Collections, you can:
- Group related credentials by service, environment, or purpose
- Manage access to sensitive information with fine-grained controls
- Reference entire collections of secrets in automation workflows
- Rotate credentials across collections when needed
- Maintain clear separation between different security contexts
Creating and Managing Collections
Access Collections
Navigate to the main header menu and select the appropriate section (Data, Files, or Vault)
Create a Collection
Click the ”+” or “New Collection” button to create a new collection
Name and Configure
Provide a name and configure any collection-specific settings
Add Items
Add existing items to your collection or create new ones directly within it
Manage Access
Configure permissions to control who can view or edit the collection
Sharing Collections
Be cautious when sharing collections containing sensitive information. Always apply the principle of least privilege when configuring access permissions.
Collections can be shared with specific team members or your entire organization. Different permission levels (View/Edit) control what actions others can perform with your shared collections.
For detailed information about sharing permissions and procedures, see our Sharing documentation.
Using Collections with Automations
To reference a collection from your automation, select it from the Slash command. Selecting it will insert a reference to that collection and items within it into your code.
Collections
Manage your Data, Files, and Vault collections
Collections are organizational containers that help you group related items within Pinkfish’s Datastore, Filestore, and Vault features.
Collection Types
Data Collections help you organize items stored in the Datastore. They provide a way to group related data items that share similar purposes or attributes.
When working with Data Collections, you can:
- Group related datastore items with similar key patterns
- View items in either document or table format based on their structure
- Easily reference collections in automation workflows
- Share collections with specific team members or the entire organization
- Apply bulk operations to multiple data items simultaneously
Data Collections help you organize items stored in the Datastore. They provide a way to group related data items that share similar purposes or attributes.
When working with Data Collections, you can:
- Group related datastore items with similar key patterns
- View items in either document or table format based on their structure
- Easily reference collections in automation workflows
- Share collections with specific team members or the entire organization
- Apply bulk operations to multiple data items simultaneously
File Collections provide an organizational structure for files stored in Pinkfish’s File Storage system. They help you manage various types of files used in your automations.
File Collections enable you to:
- Group related files such as templates, configurations, or documentation
- Maintain version history across collection items
- Apply consistent metadata and access controls to files
- Reference file collections in your automations
- Share sets of files with appropriate access permissions
Vault Collections help you organize your secure credentials and sensitive information stored in Pinkfish’s Vault. They provide a structured way to manage secrets used across your automations.
With Vault Collections, you can:
- Group related credentials by service, environment, or purpose
- Manage access to sensitive information with fine-grained controls
- Reference entire collections of secrets in automation workflows
- Rotate credentials across collections when needed
- Maintain clear separation between different security contexts
Creating and Managing Collections
Access Collections
Navigate to the main header menu and select the appropriate section (Data, Files, or Vault)
Create a Collection
Click the ”+” or “New Collection” button to create a new collection
Name and Configure
Provide a name and configure any collection-specific settings
Add Items
Add existing items to your collection or create new ones directly within it
Manage Access
Configure permissions to control who can view or edit the collection
Sharing Collections
Be cautious when sharing collections containing sensitive information. Always apply the principle of least privilege when configuring access permissions.
Collections can be shared with specific team members or your entire organization. Different permission levels (View/Edit) control what actions others can perform with your shared collections.
For detailed information about sharing permissions and procedures, see our Sharing documentation.
Using Collections with Automations
To reference a collection from your automation, select it from the Slash command. Selecting it will insert a reference to that collection and items within it into your code.