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Why Use Email Outbound?

The /email-outbound command helps you quickly send emails directly from your workspace. Perfect for:

• Sending quick updates to colleagues
• Forwarding reports to stakeholders
• Distributing newsletters
• Following up with customers
• Sending meeting summaries

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Basic Usage

The simplest way to send an email is using the command with a recipient and message:

/email-outbound send email to "tom@work.com" with message "Here is a report for you regarding our Q4 results."

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Sender Information

All emails sent through the email-outbound command will come from: Pinkfish Email <mail@pinkfish-email.com>

This sender address cannot be changed and helps recipients identify emails coming from your Pinkfish workflow.

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Advanced Options

You can enhance your emails with these additional options:

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Subject Lines

Add a custom subject line to your email:

/email-outbound send email to "jane@company.com" with subject "Weekly Update" with message "Here are this week's metrics..."

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CC and BCC Recipients

Include additional recipients using CC and BCC:

/email-outbound send email to "team@company.com" cc "manager@company.com" with message "Team update for this sprint..."

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Reply-To Address

Set a specific reply-to address:

/email-outbound send email to "customer@example.com" reply-to "support@ourcompany.com" with message "Thank you for your inquiry..."

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HTML Formatting

Send formatted HTML emails:

/email-outbound send email to "marketing@company.com" with html "<h1>Campaign Results</h1><p>Our Q4 campaign showed...</p>"

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File Attachments

Include file attachments with your email:

/email-outbound send email to "finance@company.com" with message "Please find the attached report" with files ["Q4_Report.pdf"]

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Rate Limits

To ensure optimal service quality, the following rate limits apply:

• Per Minute: 10 emails
• Daily: 25 emails

You’ll receive a notification when approaching these limits. The response will show your current usage:

{
  "minutely": {
    "current": 1,
    "limit": 10
  },
  "daily": {
    "current": 23,
    "limit": 25
  }
}

Need higher limits? Contact sales@pinkfish.ai to discuss enterprise options and custom limit configurations.

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Creating Email Loops with Triggers

You can create powerful email workflow loops by combining email-outbound with email triggers. Here’s how:

1. Set up an email trigger in your workflow to generate a unique email address (e.g., ctqe6aa8s9s3js89@pinkfish.email)
2. When emails are sent to this trigger address, their contents are sent to your workflow
3. Use email-outbound to reply to the original sender by:
   • Setting their email as the “to” address
   • Setting your trigger email as the “reply-to” address

Example:

/email-outbound send email to "customer@example.com" reply-to "ctqe6aa8s9s3js89@pinkfish.email" with message "Thanks for your inquiry..."

This creates a loop where:

• Your workflow receives an email
• You reply using email-outbound
• The recipient replies to your trigger email
• Your workflow processes the reply and can respond again

This is perfect for creating automated email conversations, support ticket systems, or email-based workflows.

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Common Issues

• Missing Recipient: Always include a “to” email address
• Empty Message: Provide either a plain text message or HTML content
• Rate Limits: If you hit a limit, wait until the next period or contact sales for higher limits

The command will provide helpful error messages if you forget any required information or hit rate limits.